General information

This section clarifies terms used in the policy so users can better understand the scope of data processing and the roles of the parties involved.

We collect information necessary to deliver legal services, comply with legal obligations, verify identities and communicate with clients. We limit collection to data relevant to these purposes.

When you contact us, request services, or provide documents, we collect the information you supply. Typical items include:

• Identifying details: full name, date of birth, national ID or passport number.
• Contact information: email address, telephone number, postal address.
• Property-related information: title documents, land registries, sale and purchase agreements.
• Business and payment details: bank transfer references, payer information required for processing fees and taxes.
• Supporting documents: proof of identity, corporate documents where applicable, power of attorney.
• Communications and case instructions you provide during service delivery.

Certain technical data is collected automatically when you use our website to help operate the site and improve services.

• Technical data such as IP address, browser type, and device identifiers.
• Usage data such as pages visited, time on site, and navigation paths.
• Analytics data produced by web analytics providers to understand site performance.
• Cookies and similar tracking technologies used to retain preferences and session state.
• Error and diagnostic logs generated by servers and services.
• Geolocation at a coarse level inferred from IP where relevant for compliance or localization.

We may receive or verify information from third parties to complete transactions and fulfill legal obligations related to property purchases.

• Public registries and land department records used to verify title and encumbrances.
• Payment processors and banks for payment reconciliation and anti-fraud checks.
• Other professional advisors such as surveyors, notaries, or other legal counsel involved in a transaction.

We process personal data only for specific, explicit and legitimate purposes necessary to deliver services, comply with law, and improve operations.

• To provide legal services related to property acquisition, including document review and Land Department registration.
• To verify identity, perform due diligence and assess title status or encumbrances.
• To communicate with clients and coordinate transaction steps, appointments and instructions.
• To process payments, issue invoices, and handle tax or fee-related matters.
• To meet legal and regulatory obligations, including anti-funds laundering and reporting requirements.
• To analyze service usage and improve website functionality and professional workflows.
• To detect and prevent fraud, misuse, or other harmful activity affecting notaryti and its clients.
• To respond to legal requests from authorities or to protect legal rights when necessary.

Processing is based on appropriate legal grounds depending on the purpose and the nature of the data involved.

• Performance of a contract: processing necessary to provide legal services you requested and to administer the client relationship.
• Legal obligation: processing required to comply with statutory duties such as tax reporting and anti-funds laundering checks.
• Legitimate interests: processing for business administration, security, and fraud prevention, balanced against individual rights.
• Consent: where required for specific uses such as marketing communications or certain cookie types; consent can be withdrawn.

If GDPR applies to you, for example because you are an EU resident, you have specific rights concerning your personal data. Requests may be subject to verification and legal limits.

• Right of access — you can request a copy of personal data we hold about you.
• Right to rectification — you can ask us to correct inaccurate or incomplete data.
• Right to erasure — in certain circumstances you may request deletion of personal data.
• Right to restriction of processing — you may request limitation of how we use your data.
• Right to data portability — where applicable, request your data in a structured, commonly used format.
• Right to object — you may object to processing based on legitimate interests; also the right to withdraw consent.

notaryti uses cookies to enable basic website functionality, store preferences, and collect analytics data. You can manage cookie preferences through your browser and certain opt-out tools described below.

We use essential cookies for site operation, functional cookies to remember preferences, and analytics cookies to understand usage patterns. Marketing cookies are not used by default without consent.

Categories include: essential (required), performance/analytics (to improve the site), and optional preference cookies. Cookie details and durations are available in our cookie policy page.

You can manage cookies via browser settings to block or delete cookies. Some features of notaryti.club may require cookies to function correctly. Consent mechanisms are available for non-essential cookies.

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We may share personal data with limited categories of recipients when required for the operation of services, legal compliance, or with your instruction.

• Land Department and other government authorities for registration and compliance purposes.
• Banks and payment processors to facilitate payment of fees, taxes, and transfers.
• Professional advisors and contractors engaged to support a transaction, such as surveyors and translators.
• Law enforcement or regulatory bodies when required by law or in response to legal requests.
• Service providers who support our IT infrastructure, analytics and secure storage under contractual restrictions.
• Other parties with your explicit instruction or consent to share data as part of transaction coordination.

Where data is transferred outside Thailand, we take steps to ensure appropriate protections are in place. Transfers may be necessary when using cloud services, international banks, or external advisors located abroad.

We rely on contractual safeguards such as standard contractual clauses, data processing agreements, and where applicable, legally recognized transfer mechanisms to protect personal data during international transfers.

We retain personal data only for as long as necessary for the purposes described, to comply with legal obligations, and to resolve disputes. Retention periods vary by category of data and legal requirements.

Client account records and transaction documentation are retained in accordance with local legal and tax requirements, typically for several years after the conclusion of services.

Communications and case notes are retained for the duration of the matter and for a period afterward consistent with professional recordkeeping obligations.

System logs and analytics data are retained for limited periods to support security and site performance monitoring and are then deleted or anonymized.

When data is no longer required and there is no legal requirement to retain it, we securely delete or anonymize the information to prevent further identification.

notaryti applies administrative, technical and physical measures to protect personal data from unauthorized access, loss or misuse. Measures are reviewed periodically and updated in line with changes to threats and best practices.

• Access controls and role-based permissions to limit data access to authorized personnel only.
• Encryption for data in transit and where appropriate at rest, plus secure backups and recovery procedures.
• Regular audits, vulnerability assessments and staff training on data protection and confidentiality obligations.

You may exercise certain rights in relation to your personal data. Requests are handled in accordance with applicable law and after reasonable verification of identity.

• To exercise rights such as access, correction, deletion, restriction, portability, or to withdraw consent, contact our data protection contact listed on notaryti.club. We will respond within applicable legal timeframes and may require additional information to verify requests.
• Request access to personal data we hold about you, including copies of records related to property transactions and consultations.
• Request correction of inaccurate or incomplete personal data used for communication, billing, or legal checks in connection with property purchases.
• Request deletion of personal data where retention is no longer necessary for the purposes for which it was collected, subject to legal and contractual retention obligations.
• Request restriction of processing when you contest the accuracy of personal data, when processing is unlawful, or while we verify a request to erase data.
• Object to processing based on our legitimate interests, including profiling for service improvement, subject to our need to retain data for legal or contractual reasons.
• Request portability of data you provided to notaryti in a commonly used, machine-readable format where technically feasible.
• Withdraw consent to specific processing activities where consent was the legal basis, without affecting the lawfulness of processing carried out before withdrawal.

To exercise any of the rights listed above, contact our data protection team at the address below or use the contact form on notaryti.club. Please specify which right you wish to exercise and provide sufficient information to verify your identity. For requests related to a specific property matter, include relevant transaction identifiers or reference numbers.

[email protected]

We aim to respond to verifiable requests within a reasonable period. Routine requests are typically processed within 30 days of verification. Where requests are complex or numerous, we will inform you if additional time is required and provide an estimate of when a response will be provided.